Inventory Module Overview
Inventory comes in many shapes, forms and stages. Understanding the types will help you identify it for valuation and management. Let’s look at them.
In the navigation menu, select: Modules > Inventory module.
Access level requirement to control this module.
Basic information required for adding a new inventory item
Fill in the field under barcode (Max 24 Alphanumerical)
Fill in the field under inventory name (Max 16 Alphanumerical)
Fill in the field under description (Max 50 Alphanumerical)
Select an existing category
Click on the [Save] button to complete.
Searching for an existing inventory item.
The [Search] button enable user to find all inventory stored in the database .
The [Edit] button enable user to edit an existing inventory information
The primary key information of your inventory item.
The barcode should not contain more than 24 characters, strictly no spacing and special characters.
1.1 Name & Description
The short name (Max 16 chars)
The description (Max 50 chars)
Notes: Condiment Group name are used for:
POS or Digital ordering label interface
Tips: Keep your product description as short as possible to support other modules. You may use this field for
Category is class or division of inventory regarded as having particular shared characteristics. Understanding the types will help you identify it for valuation and management.
1.3 Price 1 to 4
The price field determine your unit selling price. By default, the price level is equal to zero(0.00). Zero price inventory item will be set as open price.
The price level from 2 - 4 are optional to fill.
Use cases for such example:
1.(Small, Medium, Large, Extra Large)
2.(1/4 Size, Half Size, Whole)
3.(Standard price, distribuilder price, special price)
Notes: Refer to 1.4 for the types of class type . Price caption settings can be configure in:
Navigation menu > Web application > Price label.
1.4 Class (Advance)
The class type determine your inventory item configuration.
Standard settings which require your product to include price level to process.
Zero price allow your item to process at 0.00 price
Voucher is a discount type which allow you to control the tax settings.
FAQ: Why do I need voucher as a product discount when I can use direct discount function instead?
Discount function are unable to control tax setting. Discount voucher can be configured specifically which tax type to calculate.
The default unit = PCS (Pieces)
If your organisation is based in Singapore, Suntoyo provides the default GST & service tax rate for selection.
You can assign the defaults value of the GST & Service tax per product. The report will generate based on the GST & service tax rates that have been applied to all transactions for the period.
Include Tax or Absorb Tax
GST : 7%
Service Charge : 10%
1.7 Product Status
The product status allow you to change visibility view of a product for POS interface.
The active selection changes the status of your product result from active(default) to not active. When a product is not active, this product will not be visible in the POS or web interface.
b) Not Available
The not available function changes the status of your product result from available(default) to not available. When a product is not available, it is still visible to users however, you cannot select this product from the POS or web interface. A watermark not available will be overlayed on the product tab.
1.8 Image Upload
The image upload function allows you to upload pictures to your inventory item.
Images upload size maximum 200KB.
Image dimension W: 600px * H: 600px
1.9 Group Function
The group function allows you to assign a sub group to your product.
To assign your inventory to a group, make sure you have added the group details under Modules > Group.