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Inventory Module Overview

Inventory comes in many shapes, forms and stages. Understanding the types will help you identify it for valuation and management. Let’s look at them.

Related modules:

 

Getting there.

In the navigation menu, select: Modules > Inventory module.​

Access level requirement to control this module.

 Basic information required for adding a new inventory item    

  1. Fill in the field under barcode (Max 24 Alphanumerical) 

  2. Fill in the field under inventory name (Max 16 Alphanumerical

  3. Fill in the field under description (Max 50 Alphanumerical

  4. Select an existing category 

  5. Click on the [Save]  button to complete.

Searching for an existing inventory item.

  • The [Search] button enable user to find all inventory stored in the database .

  • The [Edit] button enable user to edit an existing inventory information

1.0 Barcode     

The primary key information of your inventory item. 

The barcode should not contain more than 24 characters, strictly no spacing and special characters. 

1.1 Name & Description   

  • The short name (Max 16 chars)

  • The description (Max 50 chars)

 

 Notes: Condiment Group name are used for:

  • POS or Digital ordering label interface 

  • Reports

  • Receipts

  • Kitchen module

Tips: Keep your product description as short as possible to support other modules. You may use this field for

multi-language setup.

1.2 Category 

Category is class or division of inventory regarded as having particular shared characteristics. Understanding the types will help you identify it for valuation and management.

Refer to:

Category module

1.3 Price 1 to 4

The price field determine your unit selling price. By default, the price level is equal to zero(0.00). Zero price inventory item will be set as open price.

The price level from 2 - 4 are optional to fill.

Use cases for such example:

  • 1.(Small, Medium, Large, Extra Large)

  • 2.(1/4 Size, Half Size, Whole)

  • 3.(Standard price, distribuilder price, special price)

Notes: Refer to 1.4 for the types of class type . Price caption settings can be configure in:

Navigation menu > Web application > Price label.

Refer to:

Price Label

1.4 Class (Advance)

The class type determine your inventory item configuration.

  • Product

Standard settings which require your product to include price level to process.

  • Zero Price

Zero price  allow your item to process at 0.00 price

  • Voucher

Voucher is a discount type which allow you to control the tax settings.

FAQ: Why do I need voucher as a product discount when I can use direct discount function instead?

Discount function are unable to control tax setting. Discount voucher can be configured specifically which tax type to calculate.

1.5 Units 

The default unit = PCS (Pieces) 

1.6 Tax

If your organisation is based in Singapore, Suntoyo provides the default GST & service tax rate for selection. 

You can assign the defaults value of the GST & Service tax per product. The report will generate based on the GST & service tax rates that have been applied to all transactions for the period.

Tax types

Include Tax or Absorb Tax

  • GST : 7%

  • Service Charge : 10%

1.7 Product Status

The product status  allow you to change  visibility view of a product for  POS interface.

 

a) Active 

The active selection changes the status of your product result from active(default) to not active. When a product is not active, this product will not be visible in the POS or web interface.

b) Not Available

The not available function changes the status of your product result from available(default) to not available. When a product is not available,  it is still visible to users however, you cannot select this product from the POS or web interface. A watermark not available will be overlayed on the product tab.

1.8 Image Upload

The image upload function allows you to upload pictures to your inventory item.

 

 

Important*

Images upload size maximum 200KB. 

Image dimension W: 600px * H: 600px

1.9 Group Function

The group function allows you to assign a sub group to your product.

To assign your inventory to a group, make sure you have added the group details under Modules > Group.

Refer to:

Group Module

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